Failure to provide accurate insurance documents is one of the most common reasons an event may not receive a final permit or be permitted to incorporate specific event elements.

Before final approval of your Citywide Special Event Permit Application, you will need to provide Commercial General Liability insurance and a separate additional Insured Endorsement for the Host Organization and all contracted service providers that will support your event. If your event includes the use of alcohol you will also be required to provide Liquor Liability Insurance. Minimum policy limits are generally $1 million per occurrence with a $2 million aggregate; however, the City of Yuma reserves the right to adjust policy limits according to the level of risk associated with the event. Each policy and endorsement must include the City of Yuma, its officer, employees, volunteers and agents as additionally named insured. Insurance coverage must be primary and maintained for the duration of the event including set-up and dismantle dates and times. The Host Organization and all contracted service providers that have paid employees must also submit proof of Workers Compensation Insurance with a minimum policy limit of $1 million.

In the early stage of your event planning, contact your insurance provider and all of the professional service providers you plan to use to ensure that they will be able to provide insurance documents to the City of Yuma in a timely manner. If a service provider indicates their insurance is already on file with the City of Yuma, include that information with your submission of insurance documents to the City of Yuma Special Events Coordinator.

No, if your event will take place on property other than, or in addition to, City streets and public right-of-ways, you are required to secure use of your desired venue prior to submitting your Citywide Special Event Permit Application.

If you plan to hold your event at a City park you must contact the appropriate division or facility manager within the Parks and Recreation Department to secure the use of the proposed venue. Your Citywide Special Event Permit Application is not complete without authorization from the Parks and Recreation Department to use the requested venue.

Yes, if you are selling or serving alcohol, contact the City Clerk's Office and the Arizona Department of Liquor License and Control at (602) 542-5141 to obtain information on a City and State Special Event Liquor License. Information can also be obtained on the Arizona Department of Liquor License and Control website.

This is normally a 60 day process and will also require liquor liability insurance. If there are fees or donations associated with your events, a Special Events Liquor License is required.