The City of Yuma is pleased to consider your company as a supplier of our varied needs.  We appreciate the opportunity to study your products and services relative to our requirements.

Purchasing is responsible for purchase of materials, equipment and services required by the City of Yuma.

This Division is the only organization within the City of Yuma authorized to issue purchase orders to commit the City to a contract. Commitments made by persons other than authorized Purchasing employees are not valid.

Potential bidders may obtain solicitations at no cost by registering at the Yuma Procurement Portal. Additionally, companies may also provide a list of other commodities offered so that they can be alerted to future project opportunities.

All Bidders must register with the Yuma Procurement Portal.  Please be advised if the City of Yuma’s solicitation is received by other than downloading the solicitation directly from the Yuma Procurement Portal, you may not receive all the required documents. The City of Yuma will not accept any bids that are not processed through the Yuma Procurement Portal.

It is the vendor’s responsibility to update their profile with the appropriate commodities using the United Nations Standard Products and Services Code (UNSPSC). City of Yuma solicitations are released through the Yuma Procurement Portal.  If you have any issues with registration, please contact support@gobonfire.com for assistance.

Steps for Selling to the City of Yuma 

1. Responding To Bid Solicitation

Solicitation: The solicitation consists of a bid table, specifications of the item to be purchased, or service provided and the terms and conditions governing the bid that are a part of the actual contract if you are awarded the bid. (Specifications: A description of goods or services requested).

Read all instructions carefully. Failure to properly complete all forms and comply with all instructions may result in the disqualification of your bid.

2. Obtaining Bid Award Results

Bids are awarded to the lowest responsive/responsible bidder meeting the specifications. Bids will be read and tabulated, then analyzed by the buyers and requesting department to determine the lowest responsive/responsible bid meeting the specifications. The City reserves the right to waive any informality, reject any and all bids or any part of a bid, or re-advertise for all or any part of a bid as it deems necessary in the City’s best interest.

Attendance: You may attend the bid opening in person or via Zoom to hear the bid responses.

3. Learning Responsibilities When Awards Bid/Contract

The contract is a purchase order from the City to you unless the City and you enter a written contract. It is the awarded bidder’s responsibility to sign and return all contract documents issued by the City.

Delivery of Goods/Services: An official City purchase order is your authorization to deliver. Make sure you have a purchase order before any delivery is made. Delivery of goods/services must be in accordance with the City’s written or verbal instructions. Acceptance of delivery is based on the receiving department’s inspection and approval.

4. Receiving Payment

To obtain payment for goods/services provided, an invoice must be itemized, with quantity, part number (if any), and description. Invoices must contain the purchase order number, the name of the department, division, to which the merchandise was delivered or received.  

E-mail all invoices to:  Payables@YumaAz.gov 

Invoices are normally paid within 30 days after receipt of supplies or invoice, whichever is later. Questions regarding payment should be directed to the Finance Department, Accounting Division. (928) 373-5000 x1724.

For More Information

If you have questions or require more information about soliciting items, contact the City of Yuma Purchasing Division.